CLUB RULES
1. THE AFFAIRS OF THE CLUB
The affairs of the club shall be conducted in accordance with the letter and spirit of
the constitution laid down by members. The constitution may only be changed by agreement
of not less than 75% of current members of the club.
2. OFFICERS
The affairs of the club shall be managed by three officers, chairperson, honorary
secretary and honorary treasurer who shall be elected by a simple majority of members
attending the annual general meeting of the club. These officers shall resign at the
following annual general meeting but shall be eligible for re-election. If an officer
should leave the club, die or otherwise be unable to continue to carry his/her duties, a
replacement may be elected at a subsequent ordinary meeting of members. Other officers may
be elected from time to time to assist the three main officers.
3. MEETINGS
a) In each year there shall be held 3 quarterly meetings and one annual general
meeting, at which all members shall be entitled to be present and to vote on all matters.
b) Dates and venues of meetings may be varied in accordance with a resolution supported
by a simple majority of those attending a properly constituted meeting of the club; such
resolution and all others must be carried at a meeting where there is a quorum comprising
of more than half of the current membership.
c) All members shall be given at least 5 days notice of dates and venues of meetings.
d) A special general meeting may be convened by not less that three members for the
purposes of resolving special items of club business subject to written request being
submitted to the secretary who will without undue delay then give at least 21 days notice
to all members.
e) General meeting agenda must be issued at least 7 days prior to the date of the next
general meeting.
f) The minutes of the previous general meeting must be issued at least 5 days before
the date of the next meeting.
4. MEMBERSHIP
In accordance with the constitution the membership of the club shall not exceed 20
persons at any time
5. ELECTION OF NEW MEMBERS
a) The election of a new member requires 80 per cent of the total membership to vote in
favour of the proposed new member. A non-attendance at the meeting considering a new
member, will be counted as a positive vote, unless that member registers a negative vote
prior to the meeting. The negative vote must be in writing and passed to the secretary
before the vote commences.
b) a prospective member must be proposed and seconded by two existing members and
notified to the secretary before the agenda is published. The proposed members name,
address, proposer and seconder to be included in said agenda. Once the agenda has been
published no further proposal of new members will be included.
c) The club reserves the right to refuse admission to any person without giving a
reason.
d) On admission to the club, a new member shall pay the entry fee and the first month's
subscription. These sums will purchase for the new member a number of units calculated
according to the club rules and the unit value prevailing at the time of joining.
6. WITHDRAWAL OF MEMBERSHIP
a) a member shall cease to be a member of the club if he/she is in contravention of
Clause 15 of the constitution.
b) If a member should die or cease to be a member for any reason, the club shall pay to
the member or to person entitled by law an amount equal to the formers member's share in
the assets of the club as defined in Rule 11.
7. JOINING FEE
a) All members will pay a joining fee of 50 pounds. 10% will go into the clubs general
fund, the remainder will purchase for that member an appropriate number of units according
to the unit value at the time of joining.
b) This fee may be varied at the club's annual general meeting or at a special general
meeting.
8. SUBSCRIPTIONS
a) A subscription of 10 pounds per calendar month shall be paid into the club's
bank/building society account by all members on or before the 16th day of each month by
means of a standing order from a bank, building society or similar source.
b) Each member's subscription will purchase for that member an appropriate number of
units according to the unit value declared as per rule 9b.
c) The treasurer shall notify members at their monthly meeting if any member is in
arrears.
d) The monthly subscription and the level of the club brokerage may be varied at the
club's annual general meeting or at a special general meeting.
9. CAPITAL ACCOUNT
a) The club's assets shall be valued monthly on the Friday preceding the next meeting,
or close to that Friday as reasonably possible, by the treasurer and a report shall be
presented at the next meeting. The value of investments shall be based on the
"bid" closing prices where available, failing this the "middle" prices
as recorded in the Financial Times or other reliable source of stock market information.
b) The value of a club unit is calculated as:
Value of unit = (Value of Shares) - (Dealing Charges) + (Cash Held)
Units Sold to Members
10. MEMBER'S ACCOUNTS
An account shall be kept for each member of the club showing: the total investment made
by each member by means of subscription, joining fee or additional purchases of units; the
total of withdrawal made by each member who has sold back units to the club; the total
number of units currently held by the member and the current value of his/her holding.
11. MEMBER LEAVING THE CLUB.
a) Resignation from membership must be submitted in writing to the chairperson,
treasurer or secretary not less that seven days before the monthly meeting at which the
resignation is to take effect.
b) Members leaving the club, whether by resignation or as the result of termination of
membership under Rule 6, shall sell back to the club their entire holding of units.
c) the amount to be paid to a member leaving the club shall be calculated by
multiplying the total number of units held by the member by the unit value declared by the
treasurer at the club meeting at which the resignation be came effective, subject to
deduction of club brokerage if such should be in force at that time and any legal fees
incurred by the club in connection with the withdrawal of the member. Any surplus cash
held to the members credit will be added.
d) payment to the member who has left the club shall be made as soon as possible and in
any case within 90 days of the resignation being effective.
e) the value of the payment to the member shall be based on the value of the fund on
the Friday of the next week following the members decision to leave.
12. BROKERAGE CHARGES
The club shall levy a brokerage charge of 3 per cent to a maximum of 15 pounds, for
units sold back to the club. Should it become necessary to sell the clubs assets in order
to pay the "selling" member, then any charges above the 15 pound maximum must be
met by the "selling" member. At all times the club will endeavour to keep the
actual cost to the member to the minimum.
13. BANKING.
a) The club's bankers/building society shall be determined annually at the annual
general meeting but may be changed by agreement of a majority of members at a special
general meeting called in accordance with rule 3.
b) All cheques drawn on the club's account(s) shall require any two of three authorised
signatures. Where possible one of the signatories of cheques should be the chairperson. In
the event of one authorised signatory being unavailable for the an extended period, the
officers of the club may authorise a further signatory for the period involved. All income
shall be paid direct in to the club's bank/building society account(s) except where
members have approved an arrangement whereby the stockbroker retains the funds from the
sale of one r more investments pending the purchase of other investments.
c) the club's bank/building society shall be instructed not to grant any overdraft
facilities to the club.
14. BROKERS
The club's brokers shall be instructed that
a) only one of three named officers are authorised to buy or sell investments on behalf
of the club.
b) no member is authorised to commit the club beyond the cash held by the club
c) All cheques due to the club's account are to be made out to the club's name on
non-transferable cheques.
15. COMMITMENTS
No club member shall make any commitment on behalf of the club or commit club fund
without written authorisation to do so.
16. TRUSTEES
Trustees shall be appointed in accordance with the constitution.
17. The rules of the club may be amended or rescinded at a general meeting of the club
subject to agreement by at least 75 per cent of the members at a properly constituted
general meeting.
18. MINUTES
Minutes of the club shall be kept and shall be available for inspection by any member
of the club at any reasonable time.
19. DISPUTES
a) Any disputes as to the interpretation of these rules shall be decided by the
chairperson unless notice is served requesting that the mater should be resolved by a
special general meeting of club members.
b) Any disputes relating to the valuation of a member's share in the assets of the club
or his/her entitlement to that share shall be decided by a chartered accountant (to be
appointed by the chairperson of the club) of at least seven years standing whose
certificate of decision shall be final. Fees incurred in obtaining this decision shall be
paid by the party to the dispute against whom the decision is made, or in the case of this
not being clear the fees shall be shared between the club and the member of ex-member
concerned.
20. WINDING UP
The club shall be wound up and all assets divided among members (after payment of club
expenses) in accordance with the number of units held by each member if a resolution to
that effect is passed by at least 75 per cent of the members of the club at a properly
constituted meeting.
21. TAX LIABILITY
Membership of the club implies acceptance of proportional tax liability on trading
profits made by the club in any tax year.
22. VOTING RIGHTS.
Subject to the minimum holding, voting shall be on a one member one vote system,
regardless of the number of units held.
23. Share certificates shall be held within a deed box. Access to this box shall be by
one of two nominated members, not mentioned in Rule 14b.